7 Common Errors With Planning Boat Parties And How To Avoid Them

Boating has become increasingly popular in the United States since the pandemic. It’s now one of the most popular recreational activities in the country, with approximately 100 million Americans going boating each year.

So, if you’re planning a boat party, you’re choosing a party option that most people will love. However, it’s no secret that party planning isn’t always smooth sailing. To avoid boat party planning blunders, you’ll need to learn the common errors with planning boat parties before you go any further in the process.

Are you ready to plan the perfect boat party? Keep reading this guide to learn seven common boat planning errors to avoid!

1. Renting From the Wrong Company

One of the biggest mistakes people make is rushing the rental process. Instead, you must take your time to find a reputable company to work with.

Once you make a list of party boat rental companies in your area, you’ll need to take your research further. You can begin by reading Google reviews for each company you’re considering. Then review the Better Business Bureau for complaints and ratings.

It’s essential to review company websites to get a good idea of the full scope of services they offer. You should also ensure that the company has proper insurance coverage, which includes property damage and liability insurance. This way, if you or your guests are injured, you’ll be covered.

Remember, taking your time to do this research is well worth it. This way, when you rent a boat, you’ll know you’re using a reputable company that can deliver.

2. Not Asking About Amenities

Having the right amenities can make or break your party, so you’ll need to know what to expect.

Most party boats are large, designed to carry anywhere from 25 to 100 people. They’re usually equipped with all the party essentials, like a bar, dance floor, and a great sound system.

Party boats are typically best for birthday parties, bachelor parties, or corporate events.

On the other hand, yachts are a more luxurious option and are best for more intimate gatherings. They’re more suitable for longer journeys since they have the technology and navigation systems. Most yachts have dining facilities and other high-end amenities, like jacuzzis, saunas, and private cabins.

Due to these differences, making a boat party checklist that includes the amenities you need for your party is best.

The rental company you choose should give you a detailed list of the included amenities on each boat.

3. Not Setting a Budget

Underestimating the costs is an easy mistake to make, and you’ll end up overspending when unexpected costs creep up.

You’ll need to set a firm boat party budget to avoid these problems. It’s crucial to read the fine print and understand what’s included in the overall cost.

You should ask if all amenities are included and if there are extra costs for food and drinks. Some party boat companies offer specific packages that include catering services, while others might cover food but not drinks. Don’t be afraid to look at more companies to find a package that suits your budget.

Finally, setting aside extra funds is wise in case you exceed your budget.

4. Not Making Reservations Early

Not making reservations early enough is a common mistake since it’s easy to assume boats will always be available. However, this isn’t always the case. During busy times of the year, like holidays, people often reserve boats months in advance.

They’re also a more popular option for events like bridal parties and bachelor parties than people realize. This is especially true if you want to charter a boat complete with a crew, food, and drinks.

The best thing you can do is plan your party a few months in advance. This will give you time to book the boat you need and make preparations.

5. Not Having an Accurate Guest List

It’s crucial to remember that having a party guest list is necessary for planning a boat party.

First, you’ll need to rent a boat that’s the right size to accommodate your guests. If you’re guessing about guest numbers, you could end up with a boat that’s too small. On the flip side, if you assume guests are coming and they don’t show, you could spend more money than you need to on a large boat.

In addition, knowing your guest list allows you to rent the right type of boat. For example, if you’re having a family party, you’ll want a kid-friendly boat. But if your guests decide not to bring kids, you may opt for a different boat with adult amenities.

So, be sure to take the time to get an accurate guest list and leave out the guesswork.

6. Not Having a Backup Plan

It’s no secret that weather is unpredictable, making planning a party on the water more challenging. Even if the weather looks clear, you never know what can happen.

For this reason, you should have a backup plan in place. This could include a restaurant or another indoor venue. You may also consider scheduling a backup date for the party in advance.

It’s also a good idea to check with the boat company about their policy for bad weather. Some companies may offer a full refund or allow you to reschedule later. Other companies may not provide a refund option, so be sure you know this information well in advance.

7. Not Considering the Menu Enough

The food and drinks are a huge part of what makes your party stand out, so don’t overlook any part of the menu.

Even if you’re getting food catered, you’ll still need to figure out the details. First, consider the age of your guests and any food allergies or health issues.

You’ll also need to think about snacks and drinks. Some catering packages may only include meals or limited snack options. The last thing you want is for your guests to go hungry.

If there aren’t enough food options, make a list of ideas for party food and snacks. You should also consider the boat party destination and food options. For example, if you’re making stops, will there be snack options at each tour stop?